How to Export Magento Orders with Product Details to CSV

sales gp - May 03, 2025 4

How to Export Magento Orders with Product Details to CSV

Learn how to export Magento 2 orders with detailed product information to a CSV file using four proven methods: admin extensions, custom PHP scripts, REST APIs, and direct SQL queries. This guide covers step-by-step instructions for each approach, helping both developers and store owners streamline reporting, data analysis, and third-party integrations.

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How to Export Magento Orders with Product Details to CSV

How to Export Magento Orders with Product Details to CSV

Exporting Magento 2 orders with product details into a CSV file is essential for reporting, analytics, and integration with other systems. This guide outlines four practical methods to achieve this, catering to various technical proficiencies and requirements.

1. Export via Custom Order Grid Extension

Utilize a Magento 2 extension like Meetanshi's Custom Order Grid to add additional columns to the order grid and export data directly from the admin panel.

Steps:

Install and configure the extension.
Navigate to Sales > Orders in the admin panel.
Click on Columns and select the desired product attributes to display.
Use the Export button to download the data in CSV format.

Advantages:

No coding required.
Supports over 50 customizable columns.
Quick and user-friendly.

Considerations:

Relies on third-party extensions.
May require additional configuration for specific needs.

2. Export Programmatically Using a PHP Script

For developers, creating a PHP script allows for automated and customizable exports.

Sample Script:

<?php

use Magento\Framework\App\Bootstrap;

require __DIR__ . '/app/bootstrap.php';

$bootstrap = Bootstrap::create(BP, $_SERVER);

$objectManager = $bootstrap->getObjectManager();

$state = $objectManager->get('Magento\Framework\App\State');

$state->setAreaCode('adminhtml');

$orderRepository = $objectManager->get('Magento\Sales\Api\OrderRepositoryInterface');

$searchCriteriaBuilder = $objectManager->get('Magento\Framework\Api\SearchCriteriaBuilder');

$searchCriteria = $searchCriteriaBuilder->create();

$orders = $orderRepository->getList($searchCriteria)->getItems();

$file = fopen('orders_with_products.csv', 'w');

fputcsv($file, ['Order ID', 'Date', 'Customer', 'Status', 'SKU', 'Product Name', 'Quantity', 'Price']);

foreach ($orders as $order) {

$customer = $order->getBillingAddress()->getFirstname() . ' ' . $order->getBillingAddress()->getLastname();

foreach ($order->getItems() as $item) {

fputcsv($file, [

$order->getIncrementId(),

$order->getCreatedAt(),

$customer,

$order->getStatus(),

$item->getSku(),

$item->getName(),

$item->getQtyOrdered(),

$item->getPrice()

]);

}

fclose($file);

echo "Exported to orders_with_products.csv\n";

Execution:

Run the script via CLI:

php export-orders-with-products.php

Advantages:

Highly customizable.
Suitable for automation and integration.

Considerations:

Requires PHP knowledge.
Ensure proper error handling and security measures.

3. Export Using Magento 2 REST API

Magento's REST API provides a way to programmatically access order data.

Steps:

Set up API credentials in the Magento admin panel under System > Integrations.
Use the API endpoint to fetch orders:

GET /rest/V1/orders?searchCriteria[pageSize]=10

Parse the JSON response and extract the necessary fields.
Convert the data into CSV format using a scripting language like Python or PHP.

Advantages:

No need to access the Magento backend directly.
Can be integrated into external systems.

Considerations:

Requires understanding of REST APIs.
May need to handle pagination and authentication.

4. Export Directly from the Database Using SQL

For direct access, SQL queries can extract order and product information from the Magento database.

Sample Query:

SELECT

so.increment_id AS order_id,

so.created_at AS order_date,

CONCAT(soa.firstname, ' ', soa.lastname) AS customer,

so.status AS order_status,

soi.sku,

soi.name AS product_name,

soi.qty_ordered,

soi.price

FROM sales_order AS so

JOIN sales_order_address AS soa

ON so.entity_id = soa.parent_id AND soa.address_type = 'billing'

JOIN sales_order_item AS soi

ON so.entity_id = soi.order_id

WHERE soi.parent_item_id IS NULL

ORDER BY

so.increment_id,

soi.item_id;

Execution:

Run the query using a database management tool like phpMyAdmin or via CLI. Export the results to a CSV file.

Advantages:

Direct access to all data.
No need for Magento-specific tools.

Considerations:

Requires knowledge of Magento's database schema.
Risk of data inconsistency if not handled properly.

Comparison of Methods

Choosing the right number of items per page is crucial:

Method	Customizable	Best For
Custom Order Grid Extension	Moderate	Non-developers needing quick exports
Text Lists	10–15
PHP Script	High	Developers needing automation
REST API	High	Integration with external systems
Direct SQL Query	High	Database administrators

Choose the method that best aligns with your technical expertise and business requirements. For non-developers, extensions offer a user-friendly approach. Developers may prefer scripts or APIs for greater control and automation.

FAQs

How can I export Magento orders with product details to CSV?

You can export orders with products to CSV using a custom grid extension, PHP script, REST API, or direct SQL queries, depending on your skill level and project needs.

What is the easiest way to export orders with products?

The simplest way is using a Magento 2 custom order grid extension that lets you add product details as columns and export the grid as a CSV without any coding.

Can I export Magento orders with PHP code?

Yes. You can write a PHP script that uses Magento’s OrderRepository to fetch order and item data, then write it into a CSV file with custom fields.

Is it possible to automate order export to CSV?

Yes, using a PHP script or the REST API, you can schedule automatic exports via cron jobs or external integrations.

How do I export orders using the Magento REST API?

Set up an API integration in Magento admin, then call the orders endpoint. Use a script (e.g., Python) to fetch data, extract order and item fields, and write them to a CSV file.

Can I get order details directly from the Magento database?

Yes. Run a SQL query joining `sales_order`, `sales_order_address`, and `sales_order_item` tables to pull order info with product SKUs, names, quantities, and prices.

Is a third-party extension required for exporting orders?

No, but using a trusted extension simplifies the process for non-developers by adding export features directly in the admin panel.

Can I choose which fields appear in the export?

Yes. With a custom grid or scripting approach, you can select fields like customer name, SKU, quantity, and price based on your reporting needs.

Does exporting large order data affect site performance?

Yes, if not optimized. Paginate or filter large datasets before exporting, and avoid running heavy queries on live production databases during peak hours.

Where can I find sample scripts or documentation for order export?

You can check Magento DevDocs, community GitHub repos, and blogs for sample PHP and API scripts that export orders with product data to CSV.

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